What is a Designated Payer?
A Designated Payer is a trusted person (an employee, contractor, or colleague) who is authorized to complete payment for goods delivered to a specific country. They act as the local point of contact for payment in that delivery location.
Why do we require a Designated Payer for each delivery country?
International tax laws and VAT/GST rules are country-specific. When goods cross borders, taxes (such as VAT, GST, or import duties) typically need to be declared and paid in the country where the goods are delivered.
By assigning a Designated Payer in the delivery country, we aim to ensure:
- Accurate local tax compliance β charges and reporting match local rules.
- Simplified accounting β payment country aligns with delivery country.
- Reduced risk β fewer delays and fewer compliance issues from mismatched jurisdictions.
- Support for distributed teams β works cleanly when shipping to multiple regions.
In short: itβs not about complicating the process β itβs about making tax compliance automatic, reliable, and audit-friendly.
How the Designated Payer process works
- You create the order and assign a Designated Payer for each delivery country.
- We send a secure payment link to the Designated Payer once the order is confirmed.
- The Designated Payer completes payment using an accepted payment method.
- We fulfill and ship upon payment confirmation.
Can I use a personal credit card?
Yes. Many teams use personal or department credit cards for convenience. You can pay with a personal or corporate credit card and expense it later through your company reimbursement process.
How do I choose a Designated Payer?
- Employees: pay youself and expense or choose a regional lead or admin in the local office or region.
- Self-employed: you can be your own Designated Payer for your own orders, or expense and add to your customer's invoice.
Still have questions?
Contact our support team at support@greenpromowear.com β weβre happy to guide you.